JOB DESCRIPTION FOR THE GALLERY ASSISTANT 

Job title:                    Gallery Assistant
Responsible to:         Gallery Manager
Part-time:                  2.days a week
Salary scale:            £12, 747, pro-rata (£6.54 per hour) 

Main responsibilities

To run the gallery in the manager’s absence, and provide administrative support to the Society

Main tasks 

Responsible for the gallery in the manager’s absence
Security, basic cleaning, invigilation
Selling and recording sales of artworks, packing and despatching
Contacting members for stock and stock replacement
Greeting visitors, updating and providing information on artists
Assisting with visitor questionnaires and analysis 

Exhibitions
Assisting with setting up exhibitions
Inviting members and potential candidates to submit works
Exhibition invitation mailings 

Administration
Assistance on the newsletter: contacting members for copy, mailing
Inputting sales data onto spreadsheets
Data entry on to databases
Stock counts and updating stock information
Dealing with emails and calls to the Society
Providing information to potential hirers
Word processing correspondence and other documents as required by the manager, Chair or Honorary Officers

Other duties
Reporting of possible Health and Safety risks to the Chair, or Gallery Manager, and taking action as advised
Other tasks as appropriate and as directed by the Gallery Manager, Chair or other Honorary Officer. 

Compliance
The post-holder has to comply with all policies of the Society, the requirements of the Health and Safety at Work Act, and all employment legislation including equalities legislation on race, gender, sexual orientation, disability, religion and age.

 Line Management
The post-holder is responsible to the Gallery Manager and will have regular and frequent meetings to agree and review tasks and performance. There will be a more formal performance appraisal once a year. 

Terms and Conditions
The post-holder is employed on a short-term temporary contract for 2 days per week. The days per week to be worked may vary depending on the time of year.  The post-holder will be required to work some Saturdays, Sundays and Bank Holidays by negotiation with the Gallery Manager.  

 Figures are based on a working week of 37.5 hours, and a working day of 7.5 hours.  Annual leave and Bank Holiday entitlement is based pro-rata on 20 days annual leave and 8 days Bank Holidays, to be authorised by the Chair and agreed in negotiation with the Gallery Manager.  There is no enhancement for Bank Holiday or week-end working.

 6/03/08